Private flights for PAs, executive assistants and family offices

The request usually comes at short notice: the chief executive has to be in Zurich tomorrow morning, the board wants to visit two plants in one day, or the family moves to the summer house and the dog travels too. The person who organises it is rarely an aviation specialist. It is the personal assistant, the executive assistant, the travel manager or someone in the family office, and they need clear options to present, documents for procurement and a contact who answers when the plan changes at 11 pm.

European Private Jets is a broker with 14 years in business aviation. We do not own aircraft: for every request we compare offers from licensed air operators, with about 6,500 aircraft available through them. Each assistant works with one consultant who handles every flight, knows the passengers' habits and stays reachable 24/7, so you do not have to explain the same preferences twice.

Leave your number and the consultant will call you back:

Four details are enough to start

You do not need the aircraft type or the airport code. What you usually know after a short talk with your manager is enough for the first quote:

For a precise offer at the first answer, these details also help:

• Passenger names exactly as in the passports or ID cards. The operator needs them for the passenger list.
• Nationality and passport data for flights outside the Schengen area. EU citizens need an ETA to enter the United Kingdom, and most need an ESTA for the United States.
• Baggage. The number of bags and bulky items such as golf bags, skis or presentation material.
• On board. Catering wishes, the need for Wi-Fi to work in flight or for a meeting in the cabin.
• On the ground. A car with a driver, guests to meet on arrival, a hotel or a meeting room at the destination.
• Special needs. Pets, passengers with reduced mobility, security staff, children travelling with a nanny.

What you receive in reply

The answer is prepared so you can forward it to your manager without rewriting it or explaining industry abbreviations.

Documents for procurement and finance

In a company, the person who books the flight is rarely the one who approves the cost. We prepare the paperwork for the people who check it:

Payment is by bank transfer or card after the contract is signed. Payment in cryptocurrency, mainly USDT and USDC, is also possible, and other arrangements, including cash, can be discussed individually and depend on the situation. The details are on the payment page.

How far ahead to book

Same-day returns and changes on the day

Many business trips are day returns: the manager leaves in the morning, attends the meetings and flies home in the evening while the aircraft waits at the destination. Before confirming, we check that the return time fits within the crew's duty time limits and the opening hours of both airports. Several airports restrict night movements, for example Warsaw Chopin between 23:30 and 05:30.

If the meeting runs late or the programme changes, call or message the consultant. They check another departure time with the operator straight away and tell you about any extra cost before it is agreed.

Family offices and private households

For a family office the flights repeat: the move to the Riviera in summer, the chalet in winter, school holidays, visits to relatives. The consultant keeps the preferences on file, from catering and newspapers to the usual airports and cars, so each trip starts from what is already known.

• Children can travel with a nanny; tell us in advance about child seats or special meals.
• Dogs and cats fly in the cabin beside their owners. Within the EU they need a microchip, a rabies vaccination given at least 21 days before travel and an EU pet passport; the United Kingdom, Ireland, Malta, Finland and Norway also require tapeworm treatment for dogs, and the United Kingdom accepts pets on private flights only through approved routes. The operator must approve the animal in advance. More on the page flying with pets.
• Household staff and luggage can travel on a separate flight or in a second aircraft when the family moves for the season.
• Helicopter connections to mountain resorts, islands or Monaco can be timed to the arrival of the jet: see helicopter rental.

How to keep the cost down

Prices for typical routes are on the prices page, the calculator gives a first estimate, and the aircraft catalogue shows cabins and seats by class.

Services beyond the flight

The consultant can also organise what happens before and after the flight:

• cars with a driver from the office or home to the airport and from the airport to the meeting or hotel;
• meeting delegations, partners and guests at the business aviation terminal;
• catering on board, including dishes from restaurants the manager chooses, prepared by approved airport suppliers;
• hotels, villas, yachts and rental cars at the destination;
• tickets for sporting and cultural events and restaurant bookings.

If the route and dates are already fixed, send the request through the form below or by e-mail to private@jets.flights. The consultant will confirm the details and send the available options.

Contract and cancellation

Every flight has a contract that lists the operator, aircraft, route, times, included services, price and cancellation terms. Cancellation terms depend on the operator and on the time left before departure: the closer the flight, the higher the charge. If an operator cancels, we look for a replacement aircraft and do everything to protect the client, but each case depends on the operator's contract. The general rules are in the terms and conditions.

Our team

Charlotte McKinney

Commercial Director

charlotte.m@jets.flights

Henry Richter

Head of Aviation Department and Data Protection Officer

henry.r@jets.flights

Emma Miller

Director of Development

emma.m@jets.flights

Liam Bishop

Senior Aviation Consultant

liam.b@jets.flights

Oliver Davis

Aviation Consultant

oliver.d@jets.flights

Anna Laurent

Aviation Consultant

anna.l@jets.flights

Questions from assistants

• • How quickly will I have options to show my manager?

  • Usually within an hour of the request: 4-7 aircraft options of different classes and prices within your budget, with photos, seats and the price for the whole aircraft.

• • Do I need to know which airport to use?

  • No. Give us the cities or the meeting address, and we choose the airport that suits the time and the place.

• • Can the invoice be issued to our company?

  • Yes. The contract and the invoice are issued in the name of the company or the person who pays, with passenger taxes shown separately.

• • Can you send documents for our procurement or security check?

  • Yes, on request we send information on the operator, such as its Air Operator Certificate and insurance cover.

• • Can my manager fly there and back on the same day?

  • Yes, the aircraft waits at the destination. We check crew duty time and airport opening hours before confirming the return time.

• • What if the meeting runs late?

  • Tell the consultant. They check another departure time with the operator and tell you about any extra cost before it is agreed.

• • Can the family dog travel too?

  • Yes, in the cabin, with a microchip, a rabies vaccination and an EU pet passport. Some countries also require tapeworm treatment for dogs, and the operator must approve the animal in advance.

• • How far ahead should we book for big events?

  • For Davos in January, Cannes in May, the Monaco Grand Prix and the Christmas weeks in the Alps, ask for a quote several weeks ahead.